Good afternoon,
If we consolidate a tour or make a major change and the customer then cancels, We will refund all monies paid to us in full inc any credit card fees charges by us.
We however will not refund for any lost interest on bank accounts or interest incurred on credit cards. (sometimes holidays are booked many months in advance)
If the customer has any out of pocket expenses e.g booking of their own connecting flights, hotels,car parking and foreign exchange , each case is looked at on individual basis, we do however suggest not booking any onwards travel connections or services until the balance has been paid and we have confirmed your tour is operating.
The situation of delays and cancellations at airports due to bad weather is more complicated, All customers should travel to the airport as planned unless they hear anything from us but they also need to keep an eye on airline and airport websites.
If a customer is delayed by over 12 hours from departure most insurances will allow them to abandon their holiday and claim on insurance this they obviously need to check with the insurance company, We will not cancel a tour and maybe needs to be made clear to customers that even if their flight is cancelled the tour is still going ahead and the airlines are responsible to get them to destination airport as quickly as possible.
If they miss the group transfers they may have to pay for their own transfers to us or suppliers and then would claim on their insurance. This is looked at by the duty office and a decision made on the amount of customers which are affected.
If customers miss their flight due to weather delays in getting to their airport again insurance for missed departure and we will assist in trying to get them to resort.
I hope this helps?
Kindest,
Ben